Setting Up FSS for Public Housing

Even though the common scenario is to have one FSS development, you can set up two different FSS developments - one for PH and one for S8. This prohibits any Section 8 FSS activity from interfering with Public Housing normal operations and separates tenants for reporting purposes.

The first step in setting up FSS processing for your PHA is setting up the FSS escrow information in Tenant Accounts Receivable (TAR) that will be updated from changes completed in Occupancy and Rent Calculation (ORC). Click the links below to access the related topics:

Set Up FSS Bank Account

See "Setting Up Bank Accounts"

Select an appropriate bank account ID

from the drop-down list. This is usually a GL asset account that can be set up for Check Reconciliation in TAR.

Type "FSS" as the description.

Note: HUD does not require a separate S8 and PH FSS bank accounts. But your agency's policy could require this. If this is the case, type "S8 FSS" or "PH FSS" as the descriptions.

Set Up FSS Development

See "Setting Up Developments"

Type "FSS" or "PH FSS" as the description.

Enter an appropriate recurring payments bank account. This is the interest bearing escrow account where money goes and only pertains to PH FSS program.

Hint: All other default values must be selected here after/as they are set up. For example, after setting up a default interest profile, you should return and select it here.

Map FSS Development to FSS Escrow Account Type

See "Mapping Development Accounts"

Select the PH FSS development from the development name drop-down list.

Select your GL account for FSS transactions as the posting account number (usually an AP Family Self Sufficiency 2100 account/ liability account), and an FSS savings account in which to place payments as the bank account number.

It is recommended to leave the cash drawer as “None.”

It recommended to leave the direct debit cash drawer as "None."

Set Up FSS Escrow Credit Transaction Type

See "Setting Up Transaction Types"

Enter “FSS Escrow Credit” as the description.

Map FSS Escrow Credit Transaction Type to AR Account

See "Mapping Transaction Types"

10.

Select to include the “FSS Escrow Credit” transaction type for the tenant accounts receivable account type.

Map GL Fund/Account to FSS Escrow Credit Transaction Type and AR Account

See "Mapping Income Accounts"

11.

Select an appropriate income account # to which you post payments received for this account type and transaction type; for example, a 3110 income rental account.

Set Up FSS Interest Profile

See "Setting Up Interest Profiles"

This ensures any accumulated interest is collected on the FSS escrow account.

12.

Enter "FSS" as the description and check the PH FSS developmentcheckbox to include it in the profile.

13.

Create an appropriate interest policy and then select to include the FSS escrow account type in the profile.

Set Up Interest for FSS Escrow Account

See "Setting Up Interest for Account(s)"

14.

Choose the appropriate account number into which you post interest generated for this account type.

Set Up FSS Register

See "Setting Up Registers"

See "Escrow Account Register Example"

15.

Select “FSS escrow” as the account type and enter “FSS Register” as the register name.

16.

Select “New” as the column format, and enter “FSS Register Format” as the new column format description.